Medication Procedures

Hello Parents!

As we get closer to the summer 2026 camp season, it is time to start preparing for your camper to take his medications at camp. If your camper will be taking medication of any kind this summer, please read this memo in its entirety, which will cover:

Camp Menominee’s Medication Policy and Procedures
Our partnership with Hayat Pharmacy
Action items required to ensure your camper gets his medications on schedule this summer

At Camp Menominee, the word “medication” means anything taken or used to treat or manage a symptom or condition. Medications include all types of prescriptions, OTCs (over-the-counter, non-prescription medications), vitamins, and supplements. If your camper will have their own personal supply of any of these items at camp, please follow the policies and procedures for medications.

We appreciate your support in this process. This small step greatly enhances safety, reduces errors, and ensures a smoother experience for everyone. Thank you for being a part of our commitment to excellence in camper care!

Medication Policy Overview

In order for the Camp Menominee health care team to provide the highest quality of care to your campers, to ensure safe and efficient medication management, and to comply with strict state regulations on medication dispensing for summer camps, all prescription and over-the-counter (OTC) medications must be pre-packaged through our trusted pharmacy partner, Hayat Pharmacy.

For the past three summers, we have worked with Hayat Pharmacy to have all medications individually packaged with details including medication name, dosage, date, and time. This packaging improves accuracy, ensures precise administration of each medication, and enhances safety for all campers.

This also allows our healthcare team to focus on what’s most important—building relationships with campers, reviewing health forms, setting up calls with families, and preparing for a safe and healthy summer.

Why Hayat Pharmacy?

Safe & Efficient: Ensures correct dosages and reduces medication errors
Reliable Supply: Helps secure medications in advance, especially for ADD/ADHD medications that have been in short supply
Direct Camp Support: Our healthcare team has an open line with Hayat pharmacists for real-time consultation if any issues or medication changes arise
Cost-Effective: $65 per camper — significantly less than other camp pharmacy providers

Policy Guidelines

All medications (prescription and OTC), vitamins, and supplements must be filled and pre-packaged by Hayat Pharmacy. This includes “as needed” items such as allergy medications and melatonin. Exceptions are listed below.
Self-prepared medications (pill minders or baggies) will NOT be accepted and will be SENT HOME with your camper at the end of camp.
Expired medication will NOT be accepted and will be SENT HOME with your camper at the end of camp.
Medications sent in the original bottle from a pharmacy other than Hayat will incur a $200 repackaging fee per session and may delay administration.
Failure to utilize Hayat Pharmacy without written approval from a Camp Director will result in a $200 fee per session.
If Hayat Pharmacy cannot work directly with your family, please contact healthcenter@campmenominee.com immediately.
All medications must be stored in the Health Center and administered by the healthcare team. With the exception of rescue inhalers, medications cannot be stored in a camper’s cabin.
The American Academy of Pediatrics (AAP), the Alliance for Camp Health (ACH), and Camp Menominee strongly believe campers should not take “medication vacations” while in session at camp.

Exceptions

Epi-Pens

Send one prior to the first day of camp.
Camper should carry an additional Epi-Pen on the bus.
Pharmacy label must be affixed.
Allergies must be noted in the health form.
Include an action plan when uploading the physical.
Check expiration date.

Rescue Inhalers

Send one prior to camp; camper may travel with a second.
One inhaler may be kept in the cabin after Health Center approval.
Pharmacy label required.
Check expiration date.
Include asthma action plan.
Document inhaler in medication list.

Injectables

May order through Hayat or preferred method.
If sent with camper, must be given to lead bus staff.
Contact Health Center prior to camp.

Nebulizers

Camper may bring machine on the bus and deliver to Health Center.
Contact Health Center prior to camp.

Short-Term / New Prescriptions (within 10 days)

May be sent in original labeled bottle.
Must notify Health Center prior to camp.

New Daily Medications (within 10 days)

One-week supply allowed in original bottle while Hayat fills prescription.
Must notify Health Center before first day of camp.
Failure to transition to Hayat results in $200 repackaging fee.

Over-the-Counter Medications at Camp

The Health Center stocks common OTC medications including Tylenol, Advil, antihistamines, decongestants, Pepto-Bismol, Lotrimin, and Dramamine.

Please do not send OTC medications unless your camper requires them daily and they are pre-packaged by Hayat. Campers requiring OTCs more than twice per week must have them pre-packaged.

Anything administered at camp must be accompanied by a physician’s order.

Melatonin

Melatonin cannot be given on an as-needed basis. If required, it must follow the same policy as all medications.

Costs & Fees

$65 per camper (Hayat Pharmacy — excludes medication costs and copays)
$200 non-compliance fee per session
Parents responsible for shipping costs

Getting Started

Log into CampInTouch or open Campanion App
Complete Health History form
Submit Hayat Pharmacy Enrollment Form
Ensure administration instructions match online health form
Hayat will ship medications directly to camp

Mail emergency medications to:

Camp Menominee
Attn: Health Center
5035 County Road D
Eagle River, WI 54521

Please Know Before You Order

Medications administered at breakfast, lunch, dinner, and bedtime.
If listed “once daily,” default administration will be breakfast.
Order swallowable pill form whenever possible.

Important 2026 Update

Due to nationwide shortages of certain Schedule II medications (e.g., ADHD medications), early notification to Hayat is essential.

We understand that pharmacy services come at a cost. These services are vital in helping our Health Center Staff prepare for camp so their time can be spent getting to know campers, reviewing health forms, and preparing for a safe and healthy summer.

Please contact:
healthcenter@campmenominee.com or
info@campmenominee.com

Thank you for your partnership in ensuring the best camp experience possible.

Sincerely,
Jason Feldgreber (Owner/Director)
Melanie Feldgreber, MSN, RN (Medical Director)
Lauren Wishne, DNP, FNP-BC (Medical Consultant)
Camp Menominee Health Center Team